Setl Property
Property control review report
Review findings on record completeness, custody evidence, location verification, contract association, and subcontractor-held property.
Report reference
PCR-2026-0729-01
Fictional sample data
- Prepared for
- Meridian Defense Systems, LLC
- Generated
- 29 JUL 2026 · 18:12Z
- Records in scope
- 28 (184 units)
- Verification window
- 180 days
Section 1
Summary of position
Figures are computed from the register at the reference timestamp. Record completeness is measured as ten checks applied to every record.
| Measure | Value | Basis |
|---|---|---|
| Property records | 28 | Records held in the register |
| Accountable units | 184 | Sum of accountable quantity across all records |
| Open findings | 7 | Findings with a status of Open |
| Unresolved findings | 10 | Open, in review, and awaiting response |
| Records without a custodian | 1 | No custodian of record |
| Locations not verified | 2 | Location of record not physically confirmed |
| Verification overdue | 2 | Last verified more than 180 days before the reference timestamp |
| Records without a serial number | 1 | No serial number captured |
| Records without a contract association | 1 | No contract number recorded |
| Record completeness | 97% | 272 of 280 checks pass |
Section 2
Unresolved findings by category and severity
| Category | Critical | High | Moderate | Low | Total |
|---|---|---|---|---|---|
| Missing custodian | 1 | 0 | 0 | 0 | 1 |
| Unverified location | 0 | 2 | 0 | 0 | 2 |
| Missing serial number | 0 | 1 | 0 | 0 | 1 |
| Verification overdue | 0 | 0 | 2 | 0 | 2 |
| Missing contract association | 0 | 1 | 0 | 0 | 1 |
| Subcontractor confirmation pending | 0 | 1 | 1 | 0 | 2 |
| Condition review required | 0 | 0 | 1 | 0 | 1 |
| Total | 1 | 5 | 4 | 0 | 10 |
Section 3
Detailed findings
Ordered by severity, then by age. Each finding states the record affected, the reason it was raised, the responsible role, and the suggested next action.
- 01EXC-0114CriticalOpen
Missing custodian — SP-0004
Dell Latitude 7450 — engineering laptop · FA8726-26-C-1041
- Reason
- No custodian of record. The previously assigned custodian offboarded on 06 JUL 2026 and the item was returned to the property cage without reassignment.
- Suggested next action
- Assign a custodian and capture an acknowledged hand receipt, or move the item to a documented cage custody record.
- Responsible role
- Property Administrator
- Age
- 23 days · opened 06 JUL 2026
- 02EXC-0119HighOpen
Missing contract association — SP-0026
Zebra TC58 — rugged handheld scanner (10-unit lot) · no contract association recorded
- Reason
- No contract number or CLIN is recorded, so the lot cannot be reported at contract level or reconciled to a charge line.
- Suggested next action
- Determine the correct contract and CLIN association with the contracts team, or record the lot as company property outside the accountable register.
- Responsible role
- Program Manager
- Age
- 54 days · opened 05 JUN 2026
- 03EXC-0115HighOpen
Unverified location — SP-0011
Cisco ISR 4331 — branch router · FA8726-26-C-1041
- Reason
- A relocation to the Dayton annex was reported by email and recorded as reported. No physical verification has been completed at the new location.
- Suggested next action
- Perform a verification scan at the Dayton annex and attach the scan record, or correct the location of record.
- Responsible role
- Network Engineer
- Age
- 36 days · opened 23 JUN 2026
- 04EXC-0117HighOpen
Missing serial number — SP-0017
iStorage datAshur PRO2 — encrypted USB device (40-unit lot) · FA8726-26-C-1041
- Reason
- The lot was booked from the packing list without unit-level serial numbers, so the units cannot be individually identified on the register.
- Suggested next action
- Capture unit-level serial numbers during the next controlled-media count and split the lot into individually identified records.
- Responsible role
- Property Administrator
- Age
- 30 days · opened 29 JUN 2026
- 05EXC-0116HighOpen
Unverified location — SP-0023
Trimble R12i — GNSS survey receiver · W9124Q-26-C-0088
- Reason
- The item moved between range sites during the June survey without a verification scan. The location of record has not been physically confirmed.
- Suggested next action
- Complete a physical verification at the current site and record the scan, or return the item to the property cage.
- Responsible role
- Field Test Lead
- Age
- 29 days · opened 30 JUN 2026
- 06EXC-0120HighOpen
Subcontractor confirmation pending — SP-0019
Keysight N9918B FieldFox — handheld microwave analyser · FA8726-26-C-1041
- Reason
- Written inventory confirmation requested from Ridgeline Integration LLC on 02 JUL 2026 has not been returned. The item is held off-site under a property clause flow-down.
- Suggested next action
- Follow up with the subcontractor property point of contact and record a signed inventory confirmation against the record.
- Responsible role
- Subcontract Manager
- Age
- 27 days · opened 02 JUL 2026
- 07EXC-0118ModerateOpen
Verification overdue — SP-0006
Panasonic Toughbook FZ-55 — rugged field laptop · N00178-25-D-3092
- Reason
- Last verified 18 NOV 2025, which is outside the 180-day sample policy window. The item is in continuous field use.
- Suggested next action
- Schedule a physical verification at the next crew rotation and record the result against the asset.
- Responsible role
- Field Test Lead
- Age
- 76 days · opened 14 MAY 2026
- 08EXC-0122ModerateIn review
Verification overdue — SP-0014
Apple iPhone 14 — mobile handset (18-unit lot) · HQ0034-25-C-0417
- Reason
- Last verified 09 DEC 2025, which is outside the 180-day sample policy window. A full pool count has been requested but not recorded.
- Suggested next action
- Complete the pool count, reconcile device-level assignment, and record the verification.
- Responsible role
- IT Operations Manager
- Age
- 51 days · opened 08 JUN 2026
- 09EXC-0123ModerateAwaiting response
Subcontractor confirmation pending — SP-0022
Rohde & Schwarz FSV3013 — signal and spectrum analyser · N00178-25-D-3092
- Reason
- Northaxis Systems Inc. returned a partial inventory response that does not cover condition or location detail for the item.
- Suggested next action
- Request a complete response covering location, custodian, and condition, and attach it to the record.
- Responsible role
- Subcontract Manager
- Age
- 42 days · opened 17 JUN 2026
- 10EXC-0121ModerateIn review
Condition review required — SP-0020
Tektronix MSO54B — mixed signal oscilloscope · N00178-25-D-3092
- Reason
- An intermittent channel fault was reported on 22 JUN 2026 and the condition of record was cleared. No condition assessment has since been recorded.
- Suggested next action
- Complete a condition assessment, record the outcome, and determine whether repair or disposition action is required.
- Responsible role
- Quality Manager
- Age
- 37 days · opened 22 JUN 2026
Section 4
Findings closed
Retained for context. Closure is recorded against the property record as an event.
| Finding | Category | Property ID | Opened | Outcome |
|---|---|---|---|---|
| EXC-0110 | Missing custodian | SP-0002 | 19 JUN 2026 | Closed — custody reassigned and acknowledged on 08 JUL 2026. |
| EXC-0111 | Unverified location | SP-0009 | 02 APR 2026 | Closed — verification scan recorded at secure storage on 11 JUN 2026. |