Equipment accountability for distributed teams
Equipment accountability for distributed organizations.
Track laptops, phones, tools, field equipment, and grant-funded assets across employees, offices, projects, and locations.
Controlled asset record
Fictional sample dataPhone browser · no app
Property ID
SP-0003
Dell Latitude 7450
- Project
- FA8726-26-C-1041
- CLIN
- 0001AA
- Serial
- J2W8PT1
Custodian
Marcus Ellery
Location
Arlington VA — Program Office, Suite 410
Last verified 20 JUL 2026. Evidence retained on the record.
- 01QR label on asset
- 02Mobile scan
- 03Asset record opens
- 04Custody assigned
- 05Location verified
- 06Evidence saved
Fictional sample data. No real organization, person, or asset is represented.
- Know who has every asset
- Track by project, grant, or office
- Preserve assignment history
- Export structured equipment reports
- Know who has every asset
- Track by project or grant
- Verify location and condition
- Surface missing records
- Sample environment
How it works
How Setl Property works
Setl gives every asset a controlled digital record containing its custodian, location, project, funding source, condition, verification history, transfers, and exceptions.
- 01
Identify
Import an existing register or create a record. Generate a QR label tied to the asset identifier, serial number, project, and funding line — a convenient way to open the record from the field.
Property label
SP-0003
J2W8PT1
0001AA
- 02
Scan
A team member scans the label with a phone browser. No native mobile application is required for the demonstration.
Phone browser
Scan confirmed
Asset identified
SP-0003
- 03
Verify
Confirm custodian, location, condition, and supporting evidence directly from the asset record.
Verification
- CustodianEllery
- LocationConfirmed
- ConditionRecorded
- 04
Transfer
Record custody or location changes with acknowledgement, timestamp, notes, and evidence.
Custody transfer
Y. Breck · Property cage
M. Ellery · Arlington VA
Acknowledged 02 JUL 2026
- 05
Report
Export the accountable-asset register, custody history, location verification, exceptions, and project-level summaries.
Exports
- RegisterCSV · PDF
- Custody historyCSV · PDF
- ExceptionsCSV · PDF
From label to record
From physical asset to controlled record.
QR labels are a convenient way to open and verify an asset record. Custody, location, and inspection history stay with the equipment.
Physical label
Meridian Defense Systems, LLC
CAGE 8ZK41
Property ID
SP-0003
Dell Latitude 7450
FA8726-26-C-1041
Organizational equipment — do not remove
Encoded value
https://verify.setlproperty.example/p/SP-0003
The label carries the property identifier and encodes a URL that resolves to the controlled record.
Mobile verification
Scan confirmed
SP-0003
- Custodian
- Marcus Ellery
- Location
- Arlington VA — Program Office, Suite 410
- Condition
- Serviceable — used
Custody, location, and condition are confirmed from the phone that scanned the label.
Recorded evidence
Asset received
29 JAN 2026 · 09:12Z
Hector Sandoval · Receiving Clerk
EV-0003-01
Property identifier assigned
30 JAN 2026 · 10:04Z
Dana Whitfield · Property Administrator
EV-0003-02
Custody assigned
01 FEB 2026 · 13:26Z
Dana Whitfield · Property Administrator
EV-0003-03
Custody transferred
02 JUL 2026 · 11:18Z
Dana Whitfield · Property Administrator
EV-0003-04
Condition inspected
09 JUL 2026 · 14:40Z
Renee Caldwell · Quality Manager
EV-0003-05
Events are appended in sequence. Last verified 20 JUL 2026.
The same record, open in the demonstration environment.
Open the live demonstrationCapabilities
One controlled record for each asset.
Know who has it, which project or grant it belongs to, where it is, and when it was last verified.
Know who has every asset
See the current custodian and when responsibility last changed.
Location verification
Confirm where equipment is held and flag records due for review.
Condition inspection
Record condition, notes, and supporting evidence on the asset.
Assignment and transfer history
Keep a chronological record of assignments, returns, and transfers.
Structured equipment reports
Export registers, histories, exception lists, and project summaries.
QR labels
A convenient way to open and verify an asset record from the field.
Positioning
Built for equipment accountability—not generic inventory.
Inventory answers how many you have. Accountability answers which item, who holds it, which project or grant it belongs to, when it was verified, and on what evidence.
Spreadsheet-based tracking
Setl Property
Spreadsheet-based tracking
Current values overwrite prior information
Setl Property
Chronological asset event history
Spreadsheet-based tracking
Assignment evidence is stored separately
Setl Property
Custody acknowledgement tied to each record
Spreadsheet-based tracking
Exceptions require manual review
Setl Property
Missing and overdue records surfaced continuously
Spreadsheet-based tracking
Reporting is assembled under deadline
Setl Property
Structured exports on demand
Spreadsheet-based tracking
Records become inconsistent across files
Setl Property
One controlled record per asset
Setl Property supports equipment-accountability workflows for distributed organizations. It does not certify compliance and does not replace your internal policies, grant requirements, auditors, or legal counsel.
Product demonstration
The register, as it actually looks.
An extract from the demonstration. Missing custodians, serial numbers, and project associations appear as they would in exception review.
| Property ID | Asset | Serial number | Project | Custodian | Location | Condition | Last verified | Status |
|---|---|---|---|---|---|---|---|---|
| SP-0001 | Dell Latitude 5450Business laptop | 7QK4LM3 | FA8726-26-C-1041 | Priya Raghunathan | Huntsville AL — Facility 2, Integration Lab | Serviceable — used | 21 JUL 2026 | Active |
| SP-0002 | Dell Latitude 5450Business laptop | 7QK4LM9 | FA8726-26-C-1041 | Samuel Otieno | Huntsville AL — Facility 2, Integration Lab | Serviceable — used | 22 JUL 2026 | Active |
| SP-0003 | Dell Latitude 7450Engineering laptop | J2W8PT1 | FA8726-26-C-1041 | Marcus Ellery | Arlington VA — Program Office, Suite 410 | Serviceable — used | 20 JUL 2026 | Active |
| SP-0004 | Dell Latitude 7450Engineering laptop | J2W8PT7 | FA8726-26-C-1041 | — unassigned — | Huntsville AL — Facility 2, Property Cage A | Serviceable — used | 30 JUN 2026 | Under review |
| SP-0005 | Dell Precision 3591Mobile workstation | 5RN2VC8 | N00178-25-D-3092 | Gregor Mannion | San Diego CA — Point Loma Test Bay 3 | Serviceable — used | 02 JUL 2026 | Active |
| SP-0006 | Panasonic Toughbook FZ-55 Mk3Rugged field laptop | PT55-4419C | N00178-25-D-3092 | Colin Vasquez | San Diego CA — Point Loma Test Bay 3 | Serviceable — used | 18 NOV 2025 | Active |
| SP-0007 | Panasonic Toughbook FZ-55 Mk3Rugged field laptop | PT55-4423C | W9124Q-26-C-0088 | Colin Vasquez | Field — Eglin AFB FL, Test Range C | Serviceable — used | 23 JUL 2026 | Active |
| SP-0008 | Panasonic Toughbook G2Rugged tablet | PG2-77120 | W9124Q-26-C-0088 | Gregor Mannion | Field — Eglin AFB FL, Test Range C | Serviceable — used | 17 JUL 2026 | Active |
Showing 8 of 28 records · fictional sample data
Open the full asset registerEquipment summary
Sample dataProgram of record
FA8726-26-C-1041
- Accountable assets
- 184
- Records require review
- 7
- Locations unverified
- 2
- Partner inventory pending
- 1
Last record update
27 JUL 2026 · 11:18Z
Verification window 180 days
Open demonstrationWho this is for
Purpose-built for distributed organizations.
Setl helps small NGOs, research institutes, foundations, education nonprofits, and international-development organizations know who has each asset, where it is, which project or grant it belongs to, and when it was last verified.
- International-development NGOs
- Humanitarian and field-based nonprofits
- Research and policy institutes
- Foundations and education nonprofits
- Workforce-development organizations
- Small government contractors (optional)
- Employee laptop assignments
- Devices issued to staff across offices, home locations, and remote teams.
- Grant-funded devices
- Equipment tied to a project, grant, or funding source that must stay accountable.
- Field-team equipment
- Tools, radios, cameras, and devices moving between sites and field teams.
- Research and training gear
- Survey kits, tablets, and shared office equipment that change hands often.
Methodology
Six steps from spreadsheet to controlled register.
Migration starts with data quality. Verification uses a window you set—180 days in the demonstration.
01
Import
Bring in your equipment list or spreadsheet as it stands today.
02
Normalize
Map columns and free-text values into structured fields.
03
Identify
Attach asset identifiers and serial numbers to each item.
04
Assign
Record a custodian and project, grant, or office on every asset.
05
Verify
Confirm location and condition against a review window you set.
06
Report
Export findings that show missing or outdated records.
Demo and pilot
See what your equipment register may be missing.
Request a demo to discuss your process. Where useful, Setl will review incomplete records, assignment gaps, and location exceptions before a private pilot.
- 01Incomplete records and missing identifiers
- 02Assignment gaps and unreturned equipment
- 03Location exceptions and verification ageing
- 04Project, grant, and office association