Audit readiness
Exception review
Review findings raised against the sample register. Findings are observations on record quality and custody evidence — they are not compliance determinations.
- Findings
- 12 of 12
- Open
- 7
- Unresolved
- 10
- Records in register
- 28
Fictional sample data
Every record shown in this environment is invented for demonstration. No real project, person, serial number, or item of equipment is represented.
Position
Findings by severity and status
Critical · unresolved
1
High · unresolved
5
Moderate · unresolved
4
Low · unresolved
0
Open
7
In review
2
Awaiting response
1
Resolved
2
Categories
Unresolved findings by category
Every category is checked against every record in the register.
Missing custodian
1
Unverified location
2
Missing serial number
1
Verification overdue
2
Missing contract association
1
Subcontractor confirmation pending
2
Condition review required
1
Filters
Review queue
12 findings
Fictional sample data
| Severity | Finding | Asset | Reason | Responsible | Suggested next action | Age | Status |
|---|---|---|---|---|---|---|---|
| Critical | EXC-0114Missing custodian | SP-0004Dell Latitude 7450 — engineering laptopFA8726-26-C-1041 | No custodian of record. The previously assigned custodian offboarded on 06 JUL 2026 and the item was returned to the property cage without reassignment. | Property Administrator | Assign a custodian and capture an acknowledged hand receipt, or move the item to a documented cage custody record. | 23 days06 JUL 2026 | Open |
| High | EXC-0119Missing contract association | SP-0026Zebra TC58 — rugged handheld scanner (10-unit lot)no contract association | No contract number or CLIN is recorded, so the lot cannot be reported at contract level or reconciled to a charge line. | Program Manager | Determine the correct contract and CLIN association with the contracts team, or record the lot as company property outside the accountable register. | 54 days05 JUN 2026 | Open |
| High | EXC-0115Unverified location | SP-0011Cisco ISR 4331 — branch routerFA8726-26-C-1041 | A relocation to the Dayton annex was reported by email and recorded as reported. No physical verification has been completed at the new location. | Network Engineer | Perform a verification scan at the Dayton annex and attach the scan record, or correct the location of record. | 36 days23 JUN 2026 | Open |
| High | EXC-0117Missing serial number | SP-0017iStorage datAshur PRO2 — encrypted USB device (40-unit lot)FA8726-26-C-1041 | The lot was booked from the packing list without unit-level serial numbers, so the units cannot be individually identified on the register. | Property Administrator | Capture unit-level serial numbers during the next controlled-media count and split the lot into individually identified records. | 30 days29 JUN 2026 | Open |
| High | EXC-0116Unverified location | SP-0023Trimble R12i — GNSS survey receiverW9124Q-26-C-0088 | The item moved between range sites during the June survey without a verification scan. The location of record has not been physically confirmed. | Field Test Lead | Complete a physical verification at the current site and record the scan, or return the item to the property cage. | 29 days30 JUN 2026 | Open |
| High | EXC-0120Subcontractor confirmation pending | SP-0019Keysight N9918B FieldFox — handheld microwave analyserFA8726-26-C-1041 | Written inventory confirmation requested from Ridgeline Integration LLC on 02 JUL 2026 has not been returned. The item is held off-site under a property clause flow-down. | Subcontract Manager | Follow up with the subcontractor property point of contact and record a signed inventory confirmation against the record. | 27 days02 JUL 2026 | Open |
| Moderate | EXC-0118Verification overdue | SP-0006Panasonic Toughbook FZ-55 — rugged field laptopN00178-25-D-3092 | Last verified 18 NOV 2025, which is outside the 180-day sample policy window. The item is in continuous field use. | Field Test Lead | Schedule a physical verification at the next crew rotation and record the result against the asset. | 76 days14 MAY 2026 | Open |
| Moderate | EXC-0122Verification overdue | SP-0014Apple iPhone 14 — mobile handset (18-unit lot)HQ0034-25-C-0417 | Last verified 09 DEC 2025, which is outside the 180-day sample policy window. A full pool count has been requested but not recorded. | IT Operations Manager | Complete the pool count, reconcile device-level assignment, and record the verification. | 51 days08 JUN 2026 | In review |
| Moderate | EXC-0123Subcontractor confirmation pending | SP-0022Rohde & Schwarz FSV3013 — signal and spectrum analyserN00178-25-D-3092 | Northaxis Systems Inc. returned a partial inventory response that does not cover condition or location detail for the item. | Subcontract Manager | Request a complete response covering location, custodian, and condition, and attach it to the record. | 42 days17 JUN 2026 | Awaiting response |
| Moderate | EXC-0121Condition review required | SP-0020Tektronix MSO54B — mixed signal oscilloscopeN00178-25-D-3092 | An intermittent channel fault was reported on 22 JUN 2026 and the condition of record was cleared. No condition assessment has since been recorded. | Quality Manager | Complete a condition assessment, record the outcome, and determine whether repair or disposition action is required. | 37 days22 JUN 2026 | In review |
| High | EXC-0110Missing custodian | SP-0002Dell Latitude 5450 — business laptopFA8726-26-C-1041 | The custodian field was blank following a staffing change identified during the June monthly review. | Property Administrator | Closed — custody reassigned and acknowledged on 08 JUL 2026. | 40 days19 JUN 2026 | Resolved |
| Moderate | EXC-0111Unverified location | SP-0009Cisco Catalyst 9300-48P — access layer switchFA8726-26-C-1041 | The item was racked in secure storage before the location change was verified. | Network Engineer | Closed — verification scan recorded at secure storage on 11 JUN 2026. | 118 days02 APR 2026 | Resolved |